Employment communications
Share contracts, policy updates, internal notices, meeting requests, employment records and other key messages with employees and staff, all while keeping a traceable record.
Registered communications backed by digital evidence
Digital evidence for legally valid business communication
Send registered communications and get verifiable digital evidence covering the sending, content and delivery of your message. Lleida.net's solutions let you digitalise your business communications with traceability, speed and legal certainty.
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What is digital evidence?
Digital evidence comes from a digital communication process built to prove key aspects of a message: how it was sent, what it contained, and how it was delivered. Unlike a standard communication, this process builds in traceability, integrity and guarantees at every step.
Businesses turn to digital evidence to share important information with customers, employees, suppliers or partners whenever they need solid, verifiable proof of that communication.
Not every communication calls for the same channel or the same level of digital evidence That's why Lleida.net offers a range of digital evidence solutions, each suited to different business needs.
What can it prove?
- That the communication was sent
- What content was sent
- How it was delivered
Digital evidence adds traceability, so you can verify exactly how a communication unfolded
When does a business need digital evidence?
A business needs digital evidence whenever it must share important information and hold on to verifiable proof of what was sent, what it said, or how it was delivered. This matters most for communications tied to obligations, deadlines, claims or legal consequences
Claims and collections management
Send payment demands, debt reminders, claims or pre-action notices, and hold on to proof of exactly what information was shared.
Contracting and business relationships
Share quotes, terms, contracts, renewals, cancellations or changes to a business relationship whenever you need proof of what was communicated.
Invoicing and administrative documentation
Send invoices, payment due dates, administrative paperwork or service updates, backed by verifiable proof of delivery.
Customer service and incident management
Formalize responses, resolutions, service updates, contract changes or claim-related communications, keeping a clear, traceable record throughout.
Communications with suppliers and partners
Send instructions, agreement changes, incident reports or document requests whenever you need to prove exactly what was communicated and when.
Find the right solution
Which digital evidence solution does your business need?
Every communication calls for its own channel and its own level of digital evidence. Work out what you need to prove, then find the solution built for it.
Send an important email and prove its content
Get digital evidence covering the sending, content and delivery of an email.
Recommended solution
Registered email
Send an urgent SMS and prove it was delivered
Share important information by SMS and keep verifiable digital evidence of both sending and delivery.
Recommended solution
Registered SMS
Prove that a document has been opened
Track when a document sent via a link gets opened, with digital evidence tied to every access.
Recommended solution
Openum
Record the receipt of a communication
Let recipients send back information or documents while leaving verifiable proof they were received.
Recommended solution
Registered inbox
Deliver documents with stronger legal safeguards
Send documentation through a qualified delivery service that meets the eIDAS Regulation's requirements.
Recommended solution
Openum eIDAS - Qualified electronic delivery
Why use digital evidence?
Digital evidence helps businesses share important information faster, more securely, and with a clear audit trail. It also cuts down manual work, streamlines document management, and puts verifiable proof at your fingertips whenever you need it.
Proof That Holds Up
Every communication comes with its own digital evidence, so you can prove exactly how it played out whenever it matters.
Leave Slow Behind
Send and manage communications faster than with traditional methods, speeding things up for both businesses and recipients.
A Clear Trail, Every Time
Look back at everything recorded along the way and keep easy tabs on your communications.
Plug In and Go
Plug digital evidence solutions straight into your existing applications and platforms via API.
Flexible by design
Select the channel that fits each situation: email, SMS, electronic delivery or any channel that fits, you choose.
Order, Simplified
Keep communications and their digital evidence together in one place, so they're easy to find and store.
Digital evidence solutions tailored to every sector
Every industry handles communication differently. Here's a look at how businesses put digital evidence to work, across sectors..
Legal sector
Give law firms, businesses, professionals and clients solid proof of what was communicated, backed by digital evidence.
- Payment demands
- Claims and prior communications
- Mediation and negotiation attempts
- Legal and contractual notices
Healthcare
Handle patient and healthcare professional communications through a traceable, secure digital process.
- Appointments and reminders
- Informed consent forms
- Results and clinical documentation
- Legal communications with patients
Banking & Financial Services
Manage contractual and day-to-day customer communications through verifiable digital channels.
- Sign-ups and service contracting
- Changes in terms and conditions
- Payment and due-date notices
- Regulatory communications
Insurance and Insurtech
Speed up communications with policyholders during policy contracting, renewal and management.
- Policy contracting and renewals
- Coverage changes
- Claims-related communication
- Notices and document requests
Human Resources
Digitalise employment communications throughout the entire employee lifecycle.
- Employment contracts
- Changes in terms and conditions
- Internal communications
- Terminations and contract endings
Real estate and rentals
Manage communications between owners, tenants, property managers and agencies in a traceable way.
- Rental contracts
- Renewals and extensions
- Payment demands
- Changes in contract terms
Have questions about digital evidence?
We're here to help
What is digital evidence?
Digital evidence is proof generated whenever a communication is sent through digital means. Depending on the solution used, it can confirm different things: that a message was sent, what it contained, or how the recipient interacted with it.
What's the difference between a regular email and a communication backed by digital evidence?
A regular email lets you send a message, but on its own it doesn't prove much about what happened next: whether it arrived, what it said, or whether anyone opened it. A communication backed by digital evidence closes that gap. It tracks the sending, the content and the delivery, and turns each of those into verifiable proof you can rely on if you ever need to show exactly what took place.
Which digital evidence solution does my business need?
It depends on the type of communication you're sending. Lleida.net offers solutions for Registered email, Registered SMS, qualified electronic delivery, proof that a document was opened, and other business communication needs, each built for a specific purpose.
Does digital evidence have legal validity?
Lleida.net's digital evidence solutions generate verifiable proof that can establish different aspects of a communication. How far that proof holds up legally depends on the service used, the process followed, and the regulations that apply in each case
Can digital evidence solutions be integrated with our systems?
Yes. Lleida.net's solutions connect via API to business applications, CRM, ERP, document management platforms and other systems, so you can automate how you send and manage communications.
Does digital evidence work for recipients abroad?
Yes. Lleida.net's solutions are built for international markets, so businesses can manage digital communications with recipients anywhere in the world, always in line with each service's specifications.
Do I need to sign up for all the digital evidence services?
No. Use only what your business needs and combine services as each process requires. That way, you can match the channel and level of digital evidence to every situation.
Digitalise your business communications with Lleida.net
Tell us what your business needs to communicate, and we'll help you find the digital evidence solution that fits your process, your recipients, and the level of proof you need.